Privacy Policy

Bevan Gray Advisory ("BGA", "we", "us" or "our") respects your privacy and is committed to protecting personal information entrusted to us.

This Privacy Policy explains how we collect, use, store, disclose and protect personal information when you visit our website, communicate with us, or engage with Bevan Gray Advisory.

We operate from New Zealand and handle personal information in accordance with the Privacy Act 2020 (New Zealand) and its Information Privacy Principles. Where applicable to our activities, we also seek to comply with relevant privacy and data-protection requirements in other jurisdictions.

1. Personal information we may collect

Depending on how you interact with us, we may collect personal information including:

• your name, job title and organisation;
• email address, telephone number and other contact details;
• information you provide through website forms, enquiries or correspondence;
• information relating to a potential or existing professional engagement;
• professional or business information you provide to us;
• records of communications and interactions with us;
• information you provide when registering for an event, programme, workshop or other service;
• technical information relating to your use of our website, such as browser type, device information, IP address, pages visited and related usage information; and
• any other information you voluntarily provide to us.

We will only collect personal information where it is reasonably necessary for a lawful purpose connected with our activities.

2. How we collect personal information

We generally collect personal information directly from you, including when you:

• contact us through the website;
• communicate with us by email, telephone, LinkedIn or other channels;
• enquire about or engage our services;
• participate in meetings, programmes, workshops or events; or
• otherwise provide information to us.

In some circumstances, we may obtain professional or business information about you from publicly available sources, professional networks, referrals, organisations with which you are associated, or other third parties.

Where New Zealand privacy law requires us to notify you about personal information collected indirectly, we will take reasonable steps to provide that notification unless an applicable exception applies.

3. How we use personal information

We may use personal information for purposes including:

• responding to enquiries and communicating with you;
• assessing, establishing and managing professional engagements;
• delivering leadership advisory, executive education, governance or related services;
• managing client and professional relationships;
• arranging meetings, events, programmes and other activities;
• maintaining business and administrative records;
• improving our website, services and communications;
• maintaining the security and integrity of our systems;
• meeting legal, regulatory, professional or contractual obligations;
• protecting our legal rights and legitimate business interests; and
• sending relevant professional insights, news or communications where you have consented to receive them or where otherwise permitted by law.

We will not use personal information for a materially different purpose unless authorised by you or permitted or required by law.

4. Marketing communications

From time to time, we may send professional updates, insights, invitations or other communications where permitted by applicable law.

Commercial electronic messages sent by us will comply with applicable New Zealand electronic messaging requirements, including appropriate sender identification and an effective means of unsubscribing where required.

You may opt out of marketing communications at any time by using the unsubscribe mechanism provided or by contacting us.

5. Cookies and website analytics

Our website may use cookies and similar technologies to support website functionality, understand how visitors use the website, improve performance and security, and obtain aggregated website analytics.

Some cookies may be provided through third-party website, hosting or analytics providers.

You can generally control or disable cookies through your browser settings. Disabling certain cookies may affect some website functionality.

Where applicable law requires consent for particular cookies or tracking technologies, we will seek that consent before using them.

6. Disclosure of personal information

We do not sell personal information.

We may disclose personal information where reasonably necessary to:

• service providers that assist us with website hosting, information technology, communications, administration, analytics or other business operations;
• professional advisers, contractors or associates assisting with an engagement;
• organisations involved in delivering a programme, event or agreed service;
• government, regulatory, judicial or law-enforcement authorities where required or authorised by law;
• protect our rights, property, systems or legitimate interests; or
• another person or organisation where you have authorised the disclosure.

Service providers receiving personal information are expected to handle it appropriately and only for authorised purposes.

7. Overseas processing and disclosure

Because Bevan Gray Advisory operates and maintains professional relationships internationally, personal information may in some circumstances be processed, stored or accessed outside New Zealand.

Where personal information is disclosed to an overseas person or organisation, we will take reasonable steps required under applicable New Zealand privacy law to ensure the information is protected by appropriate privacy safeguards, is covered by comparable privacy protections, or that another lawful basis for the disclosure applies.

Cloud and technology service providers may operate infrastructure in multiple countries. The location in which information is technically hosted or processed may therefore vary.

8. International visitors

Our website may be accessed from countries outside New Zealand.

Where privacy or data-protection legislation in another jurisdiction applies to our handling of your personal information, we will endeavour to meet applicable legal obligations, including relevant rights concerning access, correction, deletion, restriction, objection or withdrawal of consent where those rights apply.

Nothing in this Privacy Policy is intended to limit any rights you have under mandatory applicable privacy or data-protection law.

9. Security

We take reasonable technical, organisational and administrative measures to protect personal information against loss, unauthorised access, disclosure, alteration, misuse or other unauthorised processing.

However, no internet transmission, electronic storage system or security measure can be guaranteed to be completely secure.

10. Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, to maintain appropriate professional and business records, or to satisfy legal, accounting, contractual or regulatory requirements.

When information is no longer reasonably required, we may securely delete, destroy or anonymise it.

11. Access and correction

You may have the right to request access to personal information we hold about you and to request correction of that information.

Requests may be made using the contact details provided on this website.

We may need to verify your identity before responding. We will respond to requests in accordance with applicable law.

If we do not make a requested correction, you may have the right under New Zealand privacy law to ask us to attach a statement of correction to the information concerned.

12. Privacy breaches

If a privacy breach occurs, we will assess and respond to it in accordance with applicable law.

Where a breach is notifiable under the Privacy Act 2020, we will notify the Office of the Privacy Commissioner and affected individuals as required.

13. Third-party websites

Our website may contain links to third-party websites or services.

We are not responsible for the privacy practices, security or content of third-party websites. You should review the privacy policies applicable to those services before providing personal information to them.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our business, website, technology or legal obligations.

The current version will be published on this website and identified by its "Last updated" date.

15. Contact

For questions, requests or concerns regarding privacy or personal information held by Bevan Gray Advisory, please contact us using the contact details provided on the Contact page of this website.

Please mark privacy-related correspondence for the attention of the Privacy Officer - Bevan Gray Advisory.

If you are not satisfied with our response to a privacy matter, you may also have the right to make a complaint to the Office of the Privacy Commissioner of New Zealand.

Bevan Gray Advisory

New Zealand